Date:20 February 2026
10:16 AM Location:
Council of Councils -Kansas City
Minutes taken by Judith P
Roll Call
see attached
Minutes from Last meeting A motion was made (Howard)and seconded (Cathy)
to dispense with the reading
Treasurers
Report Distributed and reviewed. Motion to
accept (Tim) seconded (Amy) Passed
Nationals
host report:
52nd Nats – Twin Cities: Jim Cecil gave the report. He said that the insurance was really hard to
get and they didn’t have it till the week before the event. They had just over 600 vans and 63 trailers,
down from the 48th. They had
some issues with the ice delivery so there was no ice on Saturday. They
were able to give each club whose members worked $150. For each worker of that
$100 went to paying back the pre-reg and the $50 was for the club to do
whatever they wanted. Each independent
worker received the $100. Donation were
given to the fire department and police they also made a donation to the 53rd
Nationals.
53rd Nats:
Bill gave the report. They have
116 pre-reg as of that time. They have
worked out a deal with a local vendor to get the ice that we will need as Home
City Ice had bought out all the ice in the area and does not want to be
bothered with us. The web site is up and running it is: 2026vannationals.com. they have areas to buy trophy’s, rent
port-a-johns, Golf Carts etc. You can
use PayPal. T-shirt vendor is ready.
Old Business:
the word of the next years Nats getting out before the present years
Nats starts. Since our meeting are open
to the public and the way social media is there is no way for it not to get
out.
Survey Committee report:
there were 354 responses to the survey that was published on social
media and by sending out business cards with the survey location on them. The results will be discussed at the next
zoom meeting. When analyzing the results
the it must be looked at the angle of will we lose more or gain more vanners
with any changes that are made.
There were about 75 people interested in joining the support
group
New Business: Jim Cecil 1: We should set a web site
for Nationals that can be used each year so that the host can just plug their
info in and not have to start from scratch.
2: we should get National sponsors so that each host has a
base income to start the Nationals.
3: we should have a
list of vendors to use such as T-shirts, ice, food, printing, etc.
Meet and great at the 53rd. we will go with the cheese and cracker
again. Judith will set up a committee
for that. The budget is $400. Which will include dash plaques. (Tim and Amy also)
Awards ceremony: We need to change the format of the
awards. Van and year, sponsor, van name,
persons name and handle if available and then club. If there is a brief description of the van
that is helpful.
We need to have the announcements done by someone with
knowledge of the vans and that can pronounce the names.
First aid: lex said we need to have more first aid
people on the grounds with currant certifications. We should have a AED and someone with
knowledge of it.
The question was asked if it was feasible to hire someone
who is certified (paramedic, nurse etc.) for the week.
Date:20 February 2026
10:16 AM
We should have more health knowledge about the
attendees. Also, a contact in case of
emergency
Committee of Lex and Ben to work on Ideas and present in the
future
Fund raisers for Joe and Bonnie; the Go fund me that
Howard has set up has raised $12,175.00 from about 100 individuals and
clubs. Do we want to make a donation
from the board? Discussion: question asked was have we ever done it in
the past and the answer was no. after
much back and forth it was decided not to do it. Instead, we will do a raffle at the Nationals
to raise some more money
Voting
(who is eligible to vote) per the By-laws
A voting member who is unable to attend a meeting is
required to designate an alternate to vote as their proxy. They are required to notify the chairperson
prior to the meeting. Excused absences
for the follows: Death, Sickness,
hospitalization, no vacation, anything that is work related and Jury duty.
All decisions of the National truck-In® board will be determined by a simple majority vote of
total members present. A quorum is required of a minimum of five members to
conduct business and vote.
Membership votes will require a minimum of five votes to
confirm. The vote to replace a member will be held at the February meeting.
National Board members will vote on all procedural matters,
financial matters and membership.
All alternates at
large present will vote to determine National Truck-In® bids, board functions,
fundraising programs, and whether or not the National Truck-In Board®
will host a National Truck-In®.
Should the gate fees be raised above the maximum of $70: After much discussion it was decided that it
is in the contract that if a host needed more than the allotted amount that
they could ask to go up to $100
Don Noone wants to print shirts with the second Nationals
art work. Vote taken. Passed. Don will
pay a 10% trademark Fee
And Don will present artwork to the board Prior to
production of shirts.
Motion to close Michelle, seconded Lex
Meeting closed at 11:18 and will be reconvened at 1:00 PM
for bids for the 54th Nationals.
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