ationals board Bid meeting - Feb 3rd,
4pm meeting
Lynn, Tim, Billo, Cathy, Dave, Henry, Coop,
Charlotte, Sonya, Judith, Geoff, Lew, Joe, Tom, Chooie
Dennis smith, Matchstick, Kato Gateway
vans.
Accepting bids for 2018 Nats.
Dennis Smith presenting on behalf of
VITT (Vanning in to tomorrow)
Duquin State fairgrounds, Duquin IL
Lots of updates to washroom, power, water
to accommodate large car show event. They will even do power drops to
accommodate.
Last there for the 14th.
Few clubs being enlisted, trying to keep
age below 45 to get the second gen to have a
chance to show their skills, they are at approx. 20 so far
Gateway
Blue Grass
Waiting on Next Gen...
rolling heavy magazine,
Trying for west coast pull as well due to
having people out there...
Looking to doing younger bands, not cover
bands.
4-450 vans, can hold 700 plus.
14th was Matchsticks first
Nats...
Try to do a public show Maybe a cruise?
Local guys to bring stuff from their collection?
Security maybe an issue.
Will self do t-shirts.
Looking to make this a unique event with
different things happening.
Maybe bring in the likes of Danny the Count
to do autograph etc.
Grounds cost $24,000 – Sunday to Sunday for
entire grounds.
Stage extra?
Going to do lots of advertising thru social
media.
Want to work towards the pay it forward
fund
Wed., July 11-15th 2018
Fairground supplied burn out pit, seating
risers.
Working with local businesses as
sponsors. Possibly PBR with their
Pinball machine with one Vanners van on it,
They are seeking Denny out....
Do stuff like a van show case on the midway
during the day with some of the higher profile Vans
More items to get people out of came and
gathered.
Convert Vanners memorial from Books to
canvas with commemorative patches to display it.
Would look to increase the admission to $60
pre-reg and $70 at gate
Vendor fees inline.
Tim – when did you start the bid prep? Wednesday night!
-
need info packets for all – how
long to get the info to us – settled on 30 days
-
there is a second bid –
US. Love the enthusiasm but we do need
to have the requirements met.
Billo – Budget is important current gate
fee increase will only give them a slight margin to cover the grounds. Then
there is everything else.
Reviewing the costs of trailers.
Astro – security – it is a large grounds so
covering the grounds.
Henry – what
days will Nats be see above, what is the electric provided by service?
Handicap accessibility. Yes
Joe – fund
raising discussion – do you have funds available to get start up. Will reach
out to other previous hosts to see if they would sponsor partially. They have
access to funds to get things rolling till they can do
Lew – watch
out for dry camping stipulations
Cathy –
Charity plans to leave behind? Foose
charity for his daughter ( in exchange for appearance)
“Got your six” – PTSD Support dogs
First and foremost pay it forward to the
Nats to build it up.
Lew – young
bands – there are good ones out there...need to watch that they can actually do
it right out side. You may need to put a PA into your plans so that a lesser
good band.
Sonya – the
Van got us there and the band is secondary but can be a nice bonus.
Coop –
Donnie's survey did show music was a concern.
Judith –
bands advertising on their site – don't that way people do not know about a
party to crash
Liability of drinking and driving – if you
come and party, you staying over night.
Kato –
possible to get the CA kids out with a different music selection.
Tim – we
need to see budget, names on who will do what, we are here to help you make it
the most successful Nats to keep it going forward.
Matchstick wants the branding and history
to go forward.
Separate discussion – With Matchstick
Noticing after he did the Best of's last
year. Judging can get a little too
bias...the sheet was run out the window
If MOFO and Coops Surfink Deathstar
No
theme all theme full theme
No
name points points
0 points points
Best of ? WTF
Summary is we should all think about this
and bring proposal to July meeting.
Matchstick – idea of tightening up the list
of people judging?
Tim back to bid discussion:
March 3rd is the deadline for
them to get info, then we need to discuss and vote.
We have up to the first day of 2017 Nats to
announce 2018 Nats.
Lew motioned, Chooie seconded to adjourn at
6PM.
Submitted by Geoff
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