2015 feb

 

Role call taken and recorded on address sheet.

 

Treasure report read an accepted.

 

Tim motioned that we only read the part of minutes from last meeting regarding burnouts.

 

Discussion by Tim: as Nats board we need to focus on the overall event and facilities, including the show and shine, bright n shine – we should not be involved with any other events or activities. this would release the Nats board from being libel for the activities outside of the list of Nats board related items

 

Dave – do not think we can not separate the Nats board as we are associated with the name on the event. We have the power to limit what is sanctioned at the event under our name.

 

Tim – reasonable person clause – person on jury that states

A: they should have been more involved with all aspects of the nats event

Or B: that the Nats board is not involved with or sanction that activity.

Lew mentioned the person thrown out of the van on the way to the burn out.

 

Dave mentions that if you are in court at that point we would be broke anyway

 

Coop mentioned that regional rules would have an effect.

Judith summary – we should put things in the how to book that we recommend not doing a burn out contest and that we do not condone or participate with it.

Frank mentioned the idea of having person readout and signs a waiver stating personal and property.

 

Ray – what if someone touring the grounds does a burnout and hurts someone or something – who is responsible – the driver so how is that different.

Dave – relatively easy way to resolve – make sure the insurance is in place and properly documented which would most likely stop the future events from happening.

 

Joe ______ – Joe sued Goodrich for a defective tire – there was rust on the belts thus a defect and they settled out of court so that matter is settled.

 

Tim – review of round table discussion, which included that they would have to show, and use used tires, NOT their street tires.

Don – do we have to reopen their contract? Nope already signed off.

Howard and Tim will build some verbiage on the going forward recommendations.

Tim also reminded everyone that the emails done through the Nats board list can be subpoenaed in a court of law so pay attention when Judith or Tim respond with a “this should be discussed offline” – please oblige!

 

In the old days you could tag your event on to a ground’s insurance, not anymore in this day and age of suing everyone

Tim – reiterated that all conversation by email can be brought into court.

 

Astros’ topic of how you deal with a person that should be banned. 

Tim – this is not a truckin board issue – this should be the hosts that regulate who attend or not based on many possible factors.

 

Judith – next was discussion on logos and trademarks. – Samples passed around.

Tim – we have trademark “National truckin” but when we reregister, we supply a list of variants that have been used and reasonably associated.

In Dave’s cruise sticker permission was asked and answered as ok

As Donnie’s group gets to hold the logo for the next year but we are still authorizing etc.

Joe – had someone show up with stickers about what ever but had 42^nd Nationals across the bottom of it. Pointed out that they could not be sold with that on it. General concept is that we are not aggressive enough with deterring it~!

He is the only one?

Coop – Nominate Joe as trademark monitor.

Astro pointed out that would make Joe the bad guy and taking a personal vendetta.

We have to be very careful and make sure our legal butts are covered.

AND even when the hosts for that year “can use it”

Cathy – mentioned we should draft up a cease-and-desist order letter.

Coop – we should get some research done to find out how and get the info in place for Joe. Pat’s wife Elaine wife is a trademark police – Dave has discussed with her and she is willing to help.

When the letter is created it will get added to the how to book

 

Judith – anyone heard from anyone interested in doing the 44^th – crickets all around – we need to start talking it up an checking the streets!!

Discussion about Poppy Mountain ensued – still keeping the site in mind and reviewing.

Donnie mentioned another place – (did not get name and details)

Astro – get the Canadians to do an event in Maine!?!

Florida – if they could find grounds, they would put it in.

Cindy Lou in Colorado would be a fantastic thing to go for and we would all pitching in big time to help.

Judith mentioned something coming from the Kansas with Buffalo Bill?

 

Astro – social media and PR – there seems to be a lack of communication to get it all out there to the attendees.

Joe and Coop did a fair bit of info sharing last year.

Charlotte – been with a few Nats hosts and finds Darren has been great about getting the info out there – we should be good with next year’s hosts.

None of us were monitoring the info flow this time around.

Dave – Nats did not get started until last Sept due to issue the revoking of the contract at that time.

SO new host were behind the eight ball and behind schedule, the co-hosts were not able to communicate between themselves let alone the web world.

They are aware of this and the weakness in what has gone on, but they have done a great job of covering the info angle.

Lew – who is the contact phone number going to for next year – Donny and Darren.

Don mentioned you can sponsor a whole class for $100.

Tim – was there verbiage that should be added regarding info and social media.

Astro – we should put something of a recommendation forward listing social media options.

The national truckin board advises that future hosts have someone monitor and keep the info current as it is posted on the web.

Melissa – offered her assistance for the Twitter, facebook blogging aspect for things.

Don asked if she would be willing to help them next year – she replied yes.

 

He also mentioned he won 2 levels of the readers ride and got a lot of support from all of us Vanners. But they did change the rules or methods so the next couple of vans got blown away. 

Marcel and Leo at Cool rides are contacts that Don will be following up with them because the whole voting process got changed and became an issue.

Astro – we have been advertising the Nats and CofC events on Vanning.com for a few years but Melissa helping / monitoring the info with what the Host need to post would be appreciated.

 

 

Discussion moved on to next year’s Hosts…

Don, Darren, Cathy, and Charlotte to present.

Discussed the flyer.

Met with fair board, everything signed and paid so all good and on track.

Trophies next year- 3 colours one for each place and the trophy builder donating the best of show.

Will have the square for taking payments at gate.

There will be wifi onsite for next year.

Grounds – they have added multiple water and power – additional 250 power outlets.

Have a new area for RV parking outside of the main event area.

You can sponsor 1 class, all three places for $100.

A best of is $50.

Staying with the current pricing for trailers to keep everyone coming.

Don showed goodie bag and the ads on the back of the flyer will be on the back of the bag.

Members can pickup up flyers and cards at their booth tomorrow; unfortunately, they did not get into this year’s goodie bags

They can take credit card payment but must add $3 service charge.

They are doing key raffle 1100 keys, 3 open a lock box – they will have 3 free pre regs.

Vodka lemonade

2 cosies per pre-entry included in the price.

Twins are in the host group so someone else will be getting the first pre-entry.

When can you get in next year – Noon Sunday?

Domain name will be published tonight so that the webpage can go public tomorrow.

Tammy is admin along with Darren –

Astro mentioned the offer was there: 43rdvannationals.com.

They are not doing full size NUTS bus so they will be doing limo golf carts (4 of them) they will also rent personal carts $200 for the week for personal use.

Dave - don’t forget Dave has the generic addresses already in place.

Will add Tammy and Melissa to the list of admins people.

In 2008 they were told that insurance company and they were alright with them doing a waiver, proof of insurance and no street tires, they will supply tires to use and burn off.

They will add in the other points regarding no passengers and sober!
Also think of doing it earlier in the day so less chance of drinking happening.

Henry and the twins doing the trash – will supply trailer that then fills dumpster bin.

Van show will be run by Denny Smith, Ed Cheris and Ken Hopcraft

Howard offering help on finding bands, Copperhead doing the sound and PA.

They realize the importance of the entertainment aspect.

Barn rentals will be through the website as well $20 per space club building for $200 one shot.

Round of applause regarding presentation and preparedness

 

Other business

Dimples – he rented a cart for personal but ended up using it more for the business aspect.

Tim motioned that we reimburse his cart expense, Tim seconded.

Passed!

 

Tim – report on the early preview of the initial artwork. He will be giving us the created, shaded and vector format version soon.

Invited Coop to submit some artwork for our library.

OR if anyone else has some: please send it in

 

Cathy - what is with the 13 people on next year’s flyer?

Reviewed the step van is allowed as a van for the Nats – grandfathered in.

 

Howard motioned for adjournment; Lew seconded.

Done, we be gone……