National Truckin Boardâ
Min. Feb. 2005
2/12/05
Roll
call: Howard, Charlotte, Joe, Coop,
Judith, Wacko, Ma, and Dave were present at the meeting the morning meeting.
Evening
meeting: Cinnamon, Donnie,
Dispense
with the reading of the Min
Ma
officially passed the torch to Wacko by handing out Cheese and Cracker to go
with his whine.
Introduce
applicants to the board who are present.
Chooie, Tim and Mountain, Gomer, Sonya
Treasures
report: accepted . we have a check for $300. For advertising
and $500.00 for the band for to PA.
These will be given to PA tonight
Dave
made a motion to keep Lynn as treasure all were in favor. We will have Lynn send 3 check to Judith to
be used as needed at C of C or Nat’s.
Judith will inform Lynn of ASAP when one of these check are used
Ad
committee: the ad committee no longer exists
Fundraisers: Some suggestions that were made were massages
tonight, charge to do van judging if the host group does not provide the
manpower, and bitch booth at Nat in PA plastic card as Nat’s credit card. It was decided that we would do the massage’s
tonight and a bitch booth at Nat’s. Joe
will take care of getting a credit card look alike with our logo on it to be
given at the bitch booth.
Replacing
the board members who were not here in July or January. We will send a letter to Rick and Dennis
informing them that they will be replaced in July. The letter will be sent certified. A question was brought up about a member of
the board must be from Rocky Mountain vans and this has been dropped long ago.
Requesting
that Geoff get a complimentary entry to the Nat’s do to all his hard work on
the Judging committee: We voted to pay for Geoff entry to Nationals when the
host club gets the bid, Geoff’s name will be added to our list as Webmaster
technical support
Update
the web page. Move from Rogers to Van
domain or some address that we will maintain.
As. WWW.Natsboard.vandomain.org.?
Other locations will also be considered.
This will appear on the Nat’s flyer when the person goes to our sight it
will link them to the current National’s host site and other sits pertaining to
vanning.
Please
up dated your bio. Coop will updated
history
We will Go over the How to book and updating
it to a seminar format, which would be conducted at C of C., and will make this a requirement for hosting the
Nationals. (Kathy Smith) We will request
the c of c board put us on the agenda.
Items to be added is how to approach the town as to what can be expected
to happen and getting the town to support the event. The host group should help all the vendors by
finding out about state, local requirements for vending. Especially for the
Food vendors as the County & state
rules change. Suggest lowering the
vendor fees to get more vendors.
Walk-ins except at show and shine are not welcome at the event. Walk-ins will not be allowed to enter the
main event area at any time without supervision.
Michigan
Nationals: Boski and Young Fool
represented Michigan. Young Fool, handed
out the treasures report to all the members, made the December issue of Truckin
Magazine; Boski thanked us for our help.
They made $157.50 but more bills have come in. Walk Ins, Most of the Trophy plates are
handed our and Boski will make sure the plates will be all handed out.
It
has been suggested that Permanent numbers be issued for show and shine. We will also have a standardized judging
sheets if this is not used we must see the proposed sheet six months prior to the event for
approval. We will be changing the
language on the classes to year breaks instead of early, mid, late etc
Van
of the decade: Paul: The board will pick a van who has never been
shown at a Nationals as the boards choice, We will provide the trophy and call
the award the Pat Turk memorial trophy.
Coop will make the trophy.
Joe
brought a picture of a trophy that he has been working on. It will have a plaque to represent all the
best of show winning Vans since the first Nationals and will have enough spots
for 50 plaques. We will include the
winners of the Non Nat’s on a different color plaque. Coop will get the brass and silver stock and
get it to Chooie to cut and back to Coop to engrave.
Joe
has contacted Pat Doolan who puts together the flyer for the Super Summer van
run. Pat has agreed to put together the
National’s flyers in the same manner. We
want to set a standard with a
flyer. Tim will give us the specs and it
will into the contract. As item 3, Coop will still inspect the flyer. Input by the host will be coupled with full
color pictures of vans. We will have a
link to our web page, which will link to the current host web page etc.
Item
#3 - Nation Truck-In Flier Specifications
The
Nation Truck-In flier should be a finished size of 11”x 17” and be “full” color
using process color lithographic printing on glossy stock paper. The National
Trucking Board has contracted a dedicated designer that will provide pre-press
ready files for the chosen printer.
Fliers will be printed and delivered with the costs covered by the
winning host group. When submitting
items for the National Truck-In flier please consider the following: Photos are must be high quality color and
must be able to be reproduced at 300dpi resolution. Line art must be no less than 800dpi
resolution. Images recommended are high
quality show vans, family oriented camping and tasteful images that represent
the theme (if any). All images must be
copy right free or proof of ownership provided.
A form will be provided to assist the winning host group to gather
information so that vital information will not be missed and to create a
uniform look.
Joe
brought a handout card to be used to encourage vanning. Each van council will be given a master and
25. We will reimburse Joe the $13.96 in
expenses he incurred to print the card.
There
will be two reps Rob and Dave doing the film here tonight who will be working
on a film about vanning. We will sponsor
this film with right to see the film before public display they are looking to
do a two-hour documentary on vanning for Sundance about the vanner as well as the van. There will be plenty of notifications to the
public about the filming.
Golf
carts: no lights, drinking, We voted to
put the following on the contract in ITEM 17 -
ALL golf carts whether host or personal must have a headlight. This headlight may be a high power flashlight
attached to the cart and the light must be on after dark. Carts must be operated in responsible manner. If the cart is not driven responsibly the
keys will be confiscated.
Power
tour: June 4th Milwaukee WI,
June 5th Springfield, IL, June 6th Indianapolis, In. June 7th Nashville, TN, June 8th
Birmingham AL, June 9,Tallahassee, FL
June 10 Kissimmee, FL $35.00 per day
$65.00 for long haul. If you do long
haul you get to park with the vans.
PA
Nationals: John, Kevin and Jim presented
what is coming up. Pre, regs. 164 as of Sunday. There is an ad in a magazine called Drive two
cruise mag’s Vendor is $175.00 $200.00 food is $225. And $275.00. Working on Porta Johns, Swap meet and
event. Friday and Saturday between 1 and
5 PM bring your own table and register on the web site. Ma and Dave, make sure your local people are
aware of the influx of the vanners so they are ready for us. Porters in the bathrooms, mixed feelings, we
are not tipping them enough. Does not look good for a beer garden. No drags.
No scooters trout stream you must have a license. $45. Plus $9.
Kids can fish free.
Rent
your own porta john $100.00 If MI can
come up with some money they will make a contribution to PA.
Bible
ad’s full $50. 1/2
Trophy
$50. 40.
30
Bid
for 2006: Pam Myers southeast VA van
council and VP Lou they could possibly have a carnival. Dates 19th to 23rd. No warm up party. All paved roads, put in new water and
electric. Porta showers on a trailer and
johns how may people in the group. 5 now
and access to 50 more to host. Flyers
No
carnival. Enough people, Collect the names and what suggest that they find more
help. First Aid. Who would be Pan’s
backup if she were unable to perform? Lewis Greger Chairman of Van alliance of
Long Island for 7 years. Richard Stuks and Denise from Capital City, Eastern
Van Nat’s and Vandamoniaum, Gordon Dugan
30yrs experience. All in one Capital
City. Pam will get us a list of the
participants and how long they have been vanning and what have they helped
host.
After
discussing the health of Pam’s husband we decided that she is a strong enough
person to take what comes and not let it effect her management of the National
Truck-in We feel she would not take this on unless she had covered her bases. Charlotte and I will sign the contract.
All
those Nat’s board members who are at the Nationals on Monday will go to New
York to look at the Grenwich to be a possible sight for us to host a
Nationals. We discussed ways to raise
money, Sell a limited number of Raffle tickets. Chamber of Commerce may help
with a financial.
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