Minutes of the National Truckin Board® in Feb 2010
Roll Call and Roster Updates: All but Ray, Woodstock, Rick, and Lew were in
attendance. Also, Kathy Smith and Gary
Shoulders who have submitted resumes were in attendance. Others in attendance were Brad Phillips from
Wheels of Confusion, Rick Duval, Dennis Smith Jr. Stan & George Stuffelven
of Vanatics, Dick Crawford and Henry from NJ.
Brad and Henry have indicated that they wish to put in resumes.
Min of July meeting:
A motion was made by Howard, seconded by Tim to dispense with reading.
Treasurers Report:
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Steve:
Concerning the vehicles let into the Nat's® and shown at the Nat’s®.
This comes from vanners that he has talked to over the past years and I would
like to present an idea to see if it would work. Have two lists one that is
eligible to attend and another list that is eligible to show. Response: We have addressed this many times and we do not want to
change things at this time. Asked for
a show of hands and all agreed not to change this. There is a new list of what is what in vans
on the web page. Steve also presented the idea for the Nat’s Board® to
create 2 new awards. 1. Given to a vanner who has contributed his, or her,
time in an effort for the benefit of vanning. These efforts should
have an impact that includes vanners nationally if not internationally. In particularly here for this past year I am talking
about Boot Leonard and what he did with the Ford Van from the bad
situation with big Jim, all the money that was lost from vanners
donations and how he turned it all around for the benefit of all
vanners including vannin.com. This is kind of what I mean for that capacity
of an award. 2. An award given to any vanner that has been recognized
by their community for their individual efforts to help people, charities,
and worthy causes. These vanner’s names can be turned in by anyone but need
to be verified by the community. Opinions: Tim: We should stay
with our current duties of the Nat’s® show and not try to take on more. There are others working on this kind of
awards currently. We should let this
to them. Dave: Most clubs in
the East do this already and we do not want to be redundant. Billo: Let C of C
handle this type of thing. Charlotte: This
would take too much time and expense Geoff: Nets Board
is for the Nets event; we may want to have a separate committee that help
with a hall of fame. Judith: We already
take up way to much time at awards as it is.
We are spread too thin to do something like this. There is a group of people including
Virtual, Goats Son and a few others who are working on this. It was felt by most that this should not be something we
should take on. A group or Council or
perhaps a Nationals® host should do it. We voted not to do this. If this had passes Steve would will have an award ready to
go from the Nat’s Board®. Since it didn’t, he may give it as an awards from
MASVA. From
Coop. Coop
talked about our Incorporation. When
we were incorporated all the reps at the time chipped in $50.00 and own a
portion of the corporation. He feels
that all full Reps, not alternates should pay for a share of the
corporation. If you leave you would
get your $50.00 back and the person who is elected to your position would pay
the $50.00 to the corporation Joe: Original contract only has the original
Board members names. At the time
Judith, Lynn, Howard, and Coop were the officers. Tim: Regulations have softened over the years,
now you just have to have four officers and $50.00. Coop: We could do up stock certificates Tim: Thinking we are already doing enough and
are active for fund raising. Coop: not for raising money, just to be something
on the line at a personal level. Wacko
made a motion that the 9 board members should have a $50.00 vested interest
in being a board member. A
vote of the 8 members present was taken, and all agreed. Dave, Don, and Wacko will pay the $50. We will send a check to Rascal and
Lynn. No one has any info on
Rick. We will send it to Rick upon
receiving address info. The
nine board members pay the $50 and the alternates get 8 in passes. Wacko: What do you think about having a pin to
hand out? We could give them to people
who were doing good things for vanning and to just introduce ourselves. A
Motion was made by Coop and seconded by Tim.
A vote was taken, and all were in favor. Wacko will have the pins made and they will
be ready to hand out at the Nat’s®.
We will have a meet and great and hand them out on Friday night. Judith: What about silk-screening our own patch to
be given only to those who help us or do a lot for vanning. Not to be sold. Voted and passed by all. Coop and Judith will do these and have
ready for Nat’s. I
helped to preserve The Van Nationals® will be on the patch with our logo, |
Howard: I invited Dave Astro, Webmaster
of Vannin.com to come and talk about our spot on the forums. He is
broadcasting our public meetings on the page at this time and will be doing the
Saturday meeting. He will stream the seminars as well. There was good response on the web and
hopefully he can come and do this the next time.
If you
are having trouble getting into the spot, he has set up for our exclusive use
on Vannin.com he will be here to help you.
Steve
made a motion we donate $50 per year to vannin.com. A vote was taken and approved. I gave Astro the check for $50.00
Tim: Thanked Donnie and the others who put their
vans in the World of Wheels and Virtual for organizing it. Per Donnie there was a lot of action around
the vans and people were interested to see vanning is till alive. Donnie’s club handed out a stimulus gift to
all first-time comers to their event.
They will get in free. Howard
showed the banner that is used at the Shows.
We were a sponsor, and our logo is on the banner.
Howard: Show cards, a check box should be put on the
Class Card to be checked if you are eligible for the Flying Eagle, also to show
your are classified and judged. This has
been done.
We talk
about the show class cards and keeping them correct and current. We will be more vigilant at the show. Part of the judge’s job should be to make
sure the van is in the right class.
Billo: We need to put the Bright and Shine show
sheet on the web site. Especially now
that we have changed the format of the show.
Howard: Do
we have a database of certified judges?
Yes, Judith has it on her computer.
We will ad a state or club to the list of names. Judith reminded us that just because we have
a list of certified judges doe does not mean that the host of a Nationals® does
not need to get their own judges. Most
of the people do not want to judge every year.
The list is for back up to what the hosts get.
We will
talk about the Vanners helping Vanners list at meeting on Saturday. (Forms were
handed out at the meeting and we got about 10 more). Astro will make a link to it on Vannin.com so
people can print it out. It is printable
from our web page as well.
Coop: I would like to add to the contract…
The National TruckinÒ
logo. Artwork finished and camera ready, to be supplied each year by us to the
host club. Coop will do the Logo and they must use it. Within 30 days after the signing of the
contract Coop will send the host the logo.
A Motion was made Tim and Donnie second.
Passed.
Final artwork for the flyer must be in to
Coop by May 1 of the proceeding year, and he will pass it to us. He will have it back to the Host by back to
the host by May 15th. Joe
wants to see the art work before it is approved. Judith asked that Coop send a copy to each of
use via our gmail account so we can all see it.
Per the contract all artwork used must be approved before it can be
sold. It must be to us by May 15 of the
year of the Nats®. If it is not
approved it cannot be sold.
Tim: On our g-mail forwarding account. Please use that when you are sending us
something. If you have a question or something for all of us please the
address.. Please keep you e-mail address
up to date
The account must be checked at least once
a month. Tim wants someone to be a
backup. Billo will do this. It was suggested that we put these addresses
on the web page for all to use. It was
decided to keep them for us to use.
Tim made a motion that we put “What is a van”. The list will be posted under the resources section on our web page. The address is http://www.vannationalsboard.org/
Do a raffle. It was felt that we did not need the money
now and that we should take a year off and start to sell tickets at the Council
of Councils meeting in and give the money away at the 2011 Nationals®. Dave will make the tickets and have them
ready for 2011
At 2010 Nat’s® we will have a Meet and Great on Friday night and hand out pins or about 250 items to be donated by Kathy and Dennis Smith Jr. of Rt. 66 Rides
Wacko: Part of the discussion on the Vannin.com chat
was the perhaps Courtney is not the best rep due to her not being a teen
anymore. Maybe we have a few other names
such as Dakota from Performance. Wants
to be part of the Courtney kids’ things. The consensus is that the more the
merrier and better feedback base to draw on.
It was suggested that there could be a Wii Olympics for kids.
We are here to advise the host and will pass that on to them.
Old
Business
The Die Cut for the Nat’s® sticker. The $300.00 was allotted; it is now costing us only $130.00 for a 4-up die. It will be about $180 for 500 stickers. Coop will adjust the NY sticker so that they can use the die. There are two spaces to sell. This is another way for the Host to make money. These will be Better stickers. Joe will no longer sell the stickers as he has been doing since some hosts have not had the stickers.
Joe the Trophy plates for best of Show trophy that he is making, will have be ready for this year’s Nationals.
Ray’s survey: We read
it and I will give you a written report later. I did not have room to bring it back with
me. Sorry I should have brought the
cover page but I forgot to pull it out.
I’ll have it to you by the end of March when Coop brings it to me. We will put it on Vannin.com and on our page.
I do remember that the top two answers to why vanner’s come
to the Nat’s is the Van Show and to see old friends.
Friday nights meeting.
We met with Van N Y hosts. Represented by Joanne and Joe. We mentioned the stickers and that there is an opportunity to sell ad space on the stickers. Performance vans of PA and the Nat® board bought the two ad spaces. This represents a 100% sponsorship for the first 500 printed from the new die.
We discussed the T-shirt vendor situation and they told us
that Kim would not be doing the t-shirts.
Mike
McMaster will be providing the shirts for the 2010 NetsÒ and
we will be able to preorder your shirts.
Preview what you are going to order on Web. These will be available and waiting for you
at the Nat’s. You will also be able to
get your shirt done at the Nets®. Mike
has been used in the past in NY and should be good. We were relieved that they were not using
Kim.
They
will have a meeting at Lost with those who have purchased shares and assess
with jobs.
I was
confirmed that the logo must be the prominent item on all merchandise
associated with the event.
The
Nets® Board bought shares to support the Van NY hosts. We will do our regular job of the
classification and the tally of the Show and Shine to fulfill our obligation to
work the event.
A big round of applause was given to Van NY for the job and the ability to adjust to the changing issues.
Bid for
the 2011 Nationals. The bid was
presented by Vans on the Run represented by Coop, Mike, and Sandy. The event will be held at Guernsey
County Fairgrounds 335 Old National Rd (Rt 40) Old
Washington, OH 43768 July 13-16, 2011.
Vans on the Run has 24 members and are looking at involving other clubs
to handle certin components of the event, such as games. Van on the Run hosted the 16th
Nats® and about 30 truckin. Bright and
Shine on Friday night and Show and Shine on Satuday. They
do a Saturday night dinner at their event, so they have decided to do a Soup
Line for Vanner’s night in. to go with their theme. The theme is the Depression Era.
Both Howard and Judith have seen the grounds. They are large with several gates and staging
areas. There are loads of showers and
toilets on the grounds, but port-a-johns will be available for those who want
them. They have the grounds from Sunday
on and will start letting people in possibly on Monday. There is an area with some electric and
access to the restrooms to be used to stage.
They will change for pre-event parking and will reduce the
price for those who cannot come until Friday night. There will be a S.LU.T. bus for
transportation built by Danny and Vance.
The budget will be forthcoming.
Golf carts with lights will be available and medical carts
will be allowed.
Late night noise?
There are only about 150 –200 residents in the area and the band will be
situated so that the noise should not be a problem.
Burnouts: they will
check in to it.
They will contact Steve Ashley’s insurance contact for a
better rat than what they have been quoted locally.
There is a back up building for the bands if necessary.
A vote was taken, and all were in favor. We made Coop leave the room during the vote.
Joe and Dave will sign the contract on Behalf of the Nats
Board®.
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