Min. of the National
Truckin Board
July 2007
RV’s house on Tuesday 7/24
Roll Call: Desperado, Charlotte, Wacko, Steve, Donnie, Joe,
Coop, Tom, Tim, Lew, Howard, Judith and Dimples, Guest were Billo and Agnes
Treasurers report read and accepted
We recommend that the following be put on the front of
future flyer that you will be donating that a portion of your proceeds will go
to a local charity
Adding the new board members to our incorporation. This is not necessary only 3 people need to
be on the incorporation papers
How are we going to do the certification of judges? Coop and Howard will have this ready by the
February. We have several people who can
be certified at this time. We will make
a business card size certificate that will be laminated. We will be certifying judges vans after the
how to judge seminar in Florida on Friday afternoon
Have you all looked at the updated web site? We will be adding to the history, min, etc in
the next few months
Ticket sales? We have
sold $1650.00 in sales. Some had trouble
and some did not selling the tickets. We
may do this again at a later date with more forethought. Joe had some James Bond CD’s made that we
will offer at $15.00 each or buy 3 tickets and get one free as an incentive at
the Nat’s only. They come with a
certificated. Donnie’s took care of
doing the printing etc on the CD’s.
There are 50 CD’s we need
volunteers to sell the tickets during classifications and to help with
classifications in general.
Fund rising: t-shirts celebrating the 35th
anniversary of the Van Nationals.
Printed by Coop and sold at c of c and orders taken for the
nationals. Coop and Judith showed off
the design that Coop had made for the shirt.
It has the 1st National Truckin art on it and a 35th
anniversary on it. We will sell them at
C of C and Steve will get with Coop about ordering the shirts. We hope to make about $5. Per shirt. We will tell Gypsies about the shirt so he
can make a 1 –35 list for the back if he wants to.
Joe has found that Rally will make the new dash plaques for
the trophy he is making for the show and shine winners through the years. We will buy 50 at $3.00 each. Chooie has made a jig for the plaques to be
put in so that Paul from Vans on the Run can engrave them.
Other fundraisers from Desperado.
Future topics or Bull shit session’s topics. Left from Feb
meeting
- Promoting
& Advertising the Nationalsâ we discussed the fact that
Truck-in always says they will support us and never does. There are a lot of local magazines that
put in stories about vans if you send them in. We will look over the next 6 mo and get
the addresses so we can send in items and perhaps advertise in these
magazines. We hope several people
will come forward and volunteer to take on the job of keeping these
magazines informed on our events.
- Sponsorship
on a local & National lever
- Fundraisers. Ray suggested a booth at Nat’s but most
felt that there were better ways to do the fund razing. See above
- Local
coverage of the Nat’sâ Newspaper-TV. We need to do more local advertising of
the Nat’s. They have done a really
good job this year with ads appearing in the paper and on TV. There will be a parade to town on Wed
night to a restaurant.
- National
exposure of the Nat’sâ TV-magazines
- Nat’sâ
Board shirts with logo and your name.
This is a good idea. Most
forgot that Gypsy has these transfers.
We should be wearing these when we work the Nat’s
- Nat’sâ
Board desired collectable to sell.
This did not go far
- Board
hosting a Nat’sâ. Ray wanted to know if we felt we were
ready to host a Nat’s if the need arises.
Most felt we were. We have
several possible sites in the wings if we need them and we have enough
money to print the flyers. We would
sell ads on the flyer.
- Building
the treasury up
- Having
major part of the July meeting the day before entering Nat’sâ
at a campground or hotel. We have
done this for the February meeting and this meeting and it works much
better.
Coop showed the new trophy for the Best Van First time shown
at the Nat’s. He made it and it is
beautiful. We will display it during
classifications. Every van that has
never show at the Nat’s will be eligible for the trophy. The board will look these vans over and make
the choice.
Steve handed out the 35th flyer. It is really nice. It paid for itself with the ads on the back
page. A good example for future events. The flyer was printed in St. Pete. FL at a
reasonable price.
We have had no input from last years Host as to how things
have gone for them. They have been
contacted many times with no response.
There has been mention in the NOVC newsletter that they feel
we are going to give them $500. They
never asked us for the money and we did not say we were going to give them
any. Joe feels that they got this from
him as when they were doing the flyers he indicated we would help out with
costs if they needed it. We all feel it
is redundant to give out money if it is not needed. We already sponsor the best of show trophy
and have two paid full-page ads in the bible.
We will get Donnie and RV together and Dave will explain that if they
need help we will help them. Dave will
be the spokes person. We feel it is not productive to give a host $500. When they are to pay us the buck a
truck. Its like we are giving them the
money to pay us the buck a truck. In
the past we have helped sponsor advertising and in the case of VA we helped
them pay for the extra expense on the flyers since the new style flyer was not
in the contract and they had already set a budget for flyers. We once sponsored a band at a truckin because
we wanted to give back to the vanners but we feel that there are better ways to
do this. We need to spend the money to
advertise the Nat’s and vanning in general.
Apparently according to the NOVC newsletter someone said
that we told him or her we were all too old to get into the dunking booth they
are setting up. No one attending the
meeting had been approached to do the booth so we will look into what is going
on. Several said they would do the
booth.
Classifications are at 10 am on Thursday. Help is needed to do the classifications
please stop by to help our. We will give
out permanent class cards this year so we will require more help. Once a van is classified they just bring the
card to registration if no body modifications have been made to the van.
Howard brought to our attention that several vanners gave
out cell phone numbers on Vannin.com so that people in trouble on the way to
the Nat’s had someone to contact. He
thinks that we should compile a list of numbers through out the country of
people who are willing to help vanners who may break down in their area. Judith suggested that once the list is
compiled we put it on our web site so that a vanner who travels could print the
latest list off the Internet. We will
start working on this and have a form for people to give us their info ready to
hand out at C of C.
There is a meeting at
10 am on Saturday to great and answer questions from the general public. We will have out card so that the vanners can
write down questions for us and we will answer them. This will last about 1 hr. We will have a time limit on the q and a as
necessary.
At 5 on Saturday we will attend a meeting with next years
hosts for a q and a session.
The first 136 vans to pre-reg will be eligible to
participate in a picture at the 36th Nat’s spelling out Keep on
Truckin.
Coop feels that we should have the show on Saturday. We should be able to get it done on time if
we start at 8 am and have no one be able to come in after a given time. He sited several cases of people not being
able to get to the event on Friday for a show and therefore not coming at
all. If the show is done on Friday most
people cannot come to see it so we defeat that purpose also. If the show cannot be held on Saturday then
something should be done so that the public will get the see us. Such as a caravan, mall show, etc.
Dave said that Van in Magazine is having problems and
somehow some of our names have gotten involved and to expect some questions
about it this week. Seems as if the
person who wrote it did not have enough money to print it and asked someone
else to help with the financing of the printing and that person has taken
over. Some how Wacko’s name and Joe’s
have gotten mixed up in the mess.
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