2008 July

 

Min. for July 2008

Attendance: Wacko, Howard, Coop, Joe, Judith ,Ray, Lew, Donnie, Charlotte, Tim, Ma, Steve, Dimples, Phil, Cathy, Billo and Tom were present

Treasurers report

 

Show and shine on Saturday? Is it possible? Coop yes, some people think the event is over if the Show is on Friday, some leave.   Other comments: What about rain, if it rains on Friday you still have Saturday, if you wait till Sat. you may have to judge in the rain. We have now put so much on Saturday to make up for it not having the judging on Saturday, things like parades and other van related things..  Steve said the Nat’s board has to judge if we more to Sat. because the host would not have time.  But what is the difference in man power between Friday and Saturday?  Nothing.  Wacko said that we all pay to come to the event and we do quite a bit of work already that it would not be fair to have us pay just like all the other vanners and have to do the entire show.  When you sign the contract you need to have enough people to handle all the responsibilities.

The comment was made that if you want to show you will get it there for the show.  The flyer comes out a year in advance.  That should be enough notice to get the time off.  Dave, we all get our panty in a bunch about the Friday show we should not worry about the few more we piss off.  We already piss off enough and you can’t please everyone . Tim, we should let it be advisement.  Put it on the Flyer.  What is the most important thing at the event?  Show and shine.  The host can put it on any day they want.  We just let them know that they will have more time to get it right if they do it on Friday.  Dave stated that the show is much more refined and accurate since we do it on Friday, positive comments have proven that the vanners are appreciative of the efforts we have made to make the show better.

 

Steve want to talk about the Show and Shine Classes:  wants to make a motion to get together a trophy team together to see if we can we cut back the amount of trophies.  He bought two for each class.  Judith stated that we have given each host a list of classes and how many vans were in each class for the last 6 years.  We encourage each host group to look this list over and just   buy for the ones that show each time and buy a few more trophies for those few vans who may show up.  Make the plaque for the trophy to say something like Award of Excellence.  Don’t put a plaque on the trophy until it is needed.  This way you can use the extras anywhere if on one shows up in those classes but still be prepared if you do get a few new attendees.  She gave the list to Dennis and Dennie Smith after last years event so that they would have it as Chairpersons for van judging.

 

Dimples wants to discuss the following items from the contract.

Item 13 on the medical plan. It is getting harder to find people at reasonable prices to be there at the event. It was suggested that the local firefighter be contact and work with them on a charity or let them do the vanners night in or other food booth to make money for there unit.  They may them be more willing to work with the hosts. A motion was made to change item 13 to read as follows.

 ITEM 13. – The  medical plan adopted by the HOST CLUB, must be approved by the NATIONAL TRUCK-IN BOARDâ,     A minimum of 90 days  .  Initials _____     _____   _____  

This was approved.

Item 14 .  In the past they have never charged the future hosts for the cover. This year they were asked to pay for the cover.  It turns out that VA charged OH so OH charged IL and they just passed it on.  The page should be done as a service at not costs.  Item 14 was changed to read

 

ITEM 14 - The outside back cover of the NATIONAL TRUCK-INâ bible must be reserved for, and list, next year’s NATIONAL TRUCK-INâ information.  This will be free of charge.   approved

 

Steve Ashley:  I would like to add 1 short subject on the history of the nationals at our meeting please?  When Steve started vanning went to a event that he thought was the National Truckin.  He thought it was the real thing. And did not find out until later that it is not considered as part of the Nationals.  A lot of others also went and knew little if anything about the split.  We should not try to erase the history.  We need to acknowledge the NSVA Nationals..   Comment: This is on the web page. If you click on the year for each event you will find that both events were acknowledged with copies of the flyers, t-shirts art and magazine articles that we were able to find. Coop and Joe will work on getting the history updated.  Coop will deliver it to Judith by thanksgiving so that the history can go on the web page

 

Ray’s report on the advertizing and sponsors for the National’s

Ray sent out 53 letter got one back.  He also received  5 replies and 4 new contacts.  He asked if he could get a good sponsor ship what we could offer the Sponsor in return.  Perhaps a banner or space on the flyer.  We will talk more about this in Feb.  4 sent nice stuff for the goodie bags.  Desperado will contact the same people each year for new donations and send out thank you to those who have donated.   Give us a list of who you have used so we know where to go.  Will send letter of thanks

Tom is working with Tru- Spoke.  

They will be at  C. of C and will be a speaker.  We may have a full set of wheels for the PA Natsâ.  He is also working with Ca car cove..  Steve BFG is back  they will be giving a .full set of tires

Paul Hemming from Horizon sponsored the stage with $2000.

Steve thanks Ray

 

Joe’s report on Mag. Coverage etc. one more mag. to ad to the list American street rides.  We will post the magazines on the web page so more thing can be sent.

 

Light show score sheet is to be ready for this year Nat’sâ.  If you have input please bring it so we can get one done in time for the show.  Coop and Howard will get with this years light show person and we will make the sheet.

 

Howard.  Stickers. 

Mike from Ga.  Asked permission to sell the DVD from the OH Nat’sâ.  He sent a check for $150.  $100. for us and $50 for Va.  Howard wants us to keep the money and send VA a letter to say that the $50. was applied to their bill.  A motion was made to that effect and passed. We will send a thank you to Mike and encourage him to do it again.

 

Stickers: for about $300. we can buy the die for the USA window sticker.  It would have a place for sponsorship.   We can buy the die and the future host can get sponsor for the sticker pay for the sticker and still make a profits.

Coop made a motion that we buy the die and have it available to the host club.  It was seconded by Howard.  Size to be determined.

 

 Raffle:  The host are selling tickets for a peddle car or cash if you can’t take the car home.  We need to support the event by buying tickets.

 

PA> the theme will be Van Camp.  Howard and Coop will do the judging seminar, Tim will teach useful food art. And Judith will teach Ukrainian egg decorating.   The flyers were passed out.

 

Will we do the replacement for Howards alternate now or in Feb as we did the last time?  The candidates so far are Ton Chronister, Sonya Koome, Cathy Smith, Phil Martin, Bill Seward.  Dave thought we should open it up to new candidates as well as the ones that have been here supporting us.  It was decided to take new applications for future replacements but only choose from those who have been waiting.  Charlotte made note that Chooie has not been at the last three meeting.  She will let us know before February if she will move back to full rep or if she will stay as Alternate and if that is the case we will move one of the other alternates into the spot.  During the weekend I spoke to both Charlotte and Chooie.  Charlotte will go back as a rep and Chooie will move to the Support Team and reapply when his situation changes.
 

Hello, the Chevy Uplander will be replaced either for the 2009 or 2010 model with the Chevy Traverse, see the link.  It will be marketed as a crossover, not a minivan.  GM apparently plans to stop building real minivans.  Will this new Traverse qualify for Truckin entry?  Can you ask at Nat's board when you there?

 

here's the link, http://en.wikipedia.org/wiki/Chevrolet_Traverse

 

trade mark.  There is no â on one of Gypsies pieces of art.   What are we going to do about it?  We have gone to a lot of trouble to .maintain the integrity of our trademark and it should be there.

Steve.  Make a motion to go and inspect all of the artwork for the event to make sure all were in approach Gypsy about this an get it resolved.  The outcome was that Gypsy will put the â on the artwork compliance,  We will give Gypsy  the option to fix and if he does not we will have to  pull anything in violation.  A vote was take and there was one abstention.  Coop, Tim and Dave will

 

Steve would like to use the trademark  after the fact to do a video the content must be approved..   Will give a portion of proceeds to board.  Approved.

 

Virtual met historian based in Springfield.  He will  be here on Wed..  He wants to find out What make us to this in the 70.  no money to be made.  Will be here on Wed. 

 

Nat’s board at Gmail.   Please use Natsboard@gmail so we all don’t keep getting multiples of each e-mail

 

Wacko;  thank all of us for our support cards gifts.

 

Dave speed channel.  Recently Roger Moyles  was on that program  suggest that we invite him to attend and cover that event.  Send him mikes DVD so he can see what it is like Dave will take care of that.

 

We a re about to make a decision  about an item that we have not seen.  We need to go see it.   If we do not approve of it he will have to fix it.  We need to give him a copy of the contract item that states that we must approve all artwork

 

 Sonya.  It is a double standard.  If it works for him it ok if it does not work for him is not ok

He could leave,

 

We will have a spot on Venders Row on Friday night to sell our shirts and to meet and greet the vanners.  Please show up about 9. and we will work in shifts.