2006 July

 

Min. July 06

 

Roll Call;  Ray, Woodstock, Rick, Howard, Donnie, Coop, Tom, Dave, Charlotte, Tim, Joe,  Sonya , Geoff,  Gomer, Lew for Va. Lew Skoko , c of c host for 2007 Bob Bundy, , Doc from Canada,

 

Treasurers Report: read and approved.   Monies earned at the Nat’s thought sales of wrist bands and auction.  $494.50  was sent to Lynn.  This was the profit from the Auction and the wristbands less the pre-reg for Geoff and Paradise.  ($120.00).  We have about 80 additional bands to sell.  Donnie and Ken will take 50 to the mid west to sell and Judith has the balance.  What is not sold before Council will be sold at council of Councils?

Fundraisers:  What about raffle: Dave needs details:  We need to sell it to the tickets ourselves.  The Sellers name will be on the ticket.  Raffle tickets are as follows  $1000.00 first place and a Pre-reg to Nat’s.  2^nd place:  Pre-reg to the Nat’s and gas card $50.00.   $1,000. Will go to the next years Nat’s if we raise enough.  Send info to C o C. so that it can be announced on the web page. doc@vannin.com.  We need to announce the raffle on Vanning.com etc.   Each member will be responsible for selling 25 tickets at $5.00 each.  (Rays personal note is that 18 reps and alt. Selling 25 tickets each + 250 tickets net cash of $1250.  need to double the sales to make it profitable)

Present the concept at the c of c or Nat’s.

 Hosting the Nat’s: Joe thinks we are not going to get more host and we will end up doing the last one.  Gas is not the problem.  Lou from VA thinks we need to have motor homes because people have needs.  He felt he cold have had 250 motor homes if they had been allowed.  Coop said that if you go to the street Nat’s you have to have a go in the street rod.  Why should we be different?  You can take a motor home/pick-up to other events but not to the Nat’s.

We need Vanners who are hooked up to outsiders (vendors/sponsors) who will get us stuff.  We need sponsors to help us put on a better event.  What was really wrong with the way it was done at Bowling Green?  We still need the sponsors, now we do it for no pay, then a person had a job getting sponsors.  We need to think of ways to bring in money around the back door. This will help keep the cost down to the vanners.  Coop their needs to be a core group that puts together the event each year.  Then a host club to run the event.  In other words we need to get everything set in place (Vendors, Site, Sponsors, bands, trophies, etc.)

The way things are going now we are trying to fix a sinking boat.  We need to change it to make it work.  Promotion vanning is going but other are supporting ourselves.

 

Did anyone bring something for the Vanning .com raffle?  Dave a remote control van still in the original box and a book on how to make cardboard vans.  Charlotte a hand crochet afghan, Judith belt buckles and a t-shirt quilt, Joe belt buckles and assorted items,  Coop a hand painted van cookie jar, Donnie a Hard core shirt, Howard assorted items.  We made $195.50 on the auction.  We may want to consider doing this again.

 

Each person is to think of a way that they can help make our Nationals and our board better.  Please send your ideas and how to implement then to Judith and she will compile all of the suggestions and have it ready for discussion and consideration in Feb.  

 

Coop feels we need to have the same group run the Nat’s each year.  Have a host club to do all the leg work-host club can keep money for all he cares.  Need core group to Keep same contacts with sponsors, we need to work with the same people year after year.

 

Replacement of Board members: do we want to do this only in Feb. Wacko thinks we need to do the changes in February:  Cinnamon and Danny will be replaced.

Introduction of those present who wish to be on the board Steve Ashley from Gateway vans was present as well as Sonya from Canada and Tom Chronister from Calif.  Those on the list with resumes are Mountain, Steve, Tom Chronister, Sonya; Doc from Canada, Danny Thomas and Cathy Smith from IL also have a resume in but may be with drawling her name.  It would be too bad if she did, as she is very qualified.  (Cathy Changed has decided to keep here name in the ring)  We will be asking for more Resumes hear.  We need to let as many vanners as possible know so we can continue to have good people in reserve and so we can invite them to the meeting so we can see how they interact with us

 

 

Update on Web Page: Coop needs to update the 2 % and Joe flyers.  In November, Joe, Coop and Judith will get together to do the Flyer thing.  Wacko, Donnie, Rascal, Joe, Coop need to get their resumes in.

 

Info from the Host of these years Nat’s.   Flyers 5000 was plenty and cost too much.  Geoff does a national thing with the flyer.  Yellow flyer to use at Nat’s to cut down on the costs.  (Put in book)   They are now incorporated.  Wed at Noon.  No events on Wed.  Wine tour.  Bus from the ground to winery.  Everything starts on Thursday.  Can come in on wed but not on   Ins is in the works. 

Perhaps sponsor the vancanna.  Possibly a paying for a DJ for wed.

Ron Thompson (flained) show and shine on Friday.  Pre reg magnet.  Must do the dash plaque in metal.

 

Personal observation from Ray.    Vanners Auction was a small crowd.  Might be better prices at the C of C.  If there is a good time frame some where, rather than at the Nat’s.  Best on Friday night at a band break.

 

Host of Nationals this year did a poor job turning over the Nat’s to next years group. Last year PA mad a big Hoe-de-doo passing the Mats to VA

 

Coop need to have more control on the art work of the National Truck-in Fliers

 

 

 

Questions and Answers from Next years Hosts.

 

Possibility of hosting the Nat’s.  Rick Farmer in Altamonte, Donnie and Charlotte in Mid west area.   Dave in New York.

 

 

Old business left till Feb.

Bio’s updated? Wacko, Donnie, Rascal, Joe Coop history updated? Vanner of he decade up  date….

New format for Flyer